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September 11, 2019 - Business News > Multimedia & Graphic Design
How to Improve Your Productivity at Work

If you want to be more productive at work, you don't necessarily have to work more hours — you just have to work smarter hours. Here are some of the small steps you can take to achieve this goal:

Track Your Time

Before coming up with a plan to boost efficiency, track how much time you currently spend on work-related and non-work-related tasks (such as surfing Facebook during work hours). It might help to download an app or browser extension that tracks your behavior, or else you can just be more mindful. You might discover that you're spending too much time on certain tasks, or that it's taking a lot longer than it should to complete others.

For example, how much time do you spend checking and responding to emails? It can be very easy to fall down the email rabbit hole. If possible, pick specific times of the day to devote to emails (and stick to it!). Additionally, have you noticed that you're spending more time than you should on specific work projects? Maybe that's due to the time of day you're working on them. Tackle difficult projects when you're at your freshest, such as in the morning, not during the afternoon slump.

Stay Hydrated

Besides being important for your health, dehydration will lead to poor performance and mood, making everyday tasks harder to complete. Buy a large, reusable water bottle and keep it with you throughout the day. That way, you'll spend less time getting up and down to get a drink, which will also help you stay focused on your tasks.

Stretch and Move Around

Workers of all types — office workers, entrepreneurs, and especially those seated for long hours at a time (such as teleoperators, computer programmers, and even pro poker players) — should take time during the day to do some stretching exercises while sitting at their desks to help improve their circulation, strength, flexibility, and overall well-being. Stretching regularly will help to prevent screen-related headaches, neck and back pain, and tension. When you feel better, you'll work better. As for which exercises to perform, try out the backwards arm cross, the heavy head, and the seated twist.

Take Short Breaks

If you notice that your output or cognitive abilities are starting to decline, don't force yourself to continue working. If you have a deadline (self-imposed or otherwise), take a quick break to move around, get a snack, or chat with a coworker, and avoid spending your break looking at your phone or computer. If you're able to, put off your task until you're able to think more clearly. This will help you to get the work done faster and better because you won't be struggling through it.

Don't Multitask

Despite the illusion that multitasking makes us more efficient, it actually hinders productivity.Even if you think you're skilled at multitasking, you might find that you're actually less organized and focused on each individual task. You're more likely to make mistakes, focus on irrelevant details, take more time to finish a task, and produce lesser quality work. Mute notifications, listen to music (if it helps you to concentrate), or find other ways to limit distractions and focus on one thing at a time.

Exercise Regularly

Like drinking enough water, this is a very important step for maintaining proper overall health. You'll have more energy, think more clearly, remember more, sleep better, and be in better spirits — all of which are important for improving productivity at work. Some workers even find that taking a break during the day to exercise also helps them to accomplish more during work hours. If you find yourself slipping, instead of reaching for caffeine, go for a walk or head to the gym. A little exercise might be all you need to boost your energy, clear your head, and help you focus better.

It's easier than you might think to increase your productivity at work. Pay closer attention to how you spend your work hours and try a few of these methods to see what works best for you. You'll be on your way to working smarter in no time!



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